Reimbursement Information

This page provides information on how to claim for reimbursement of travel expenses incurred by an invitation for a Fellowship interview/meeting/workshop conducted by the India Alliance.

All reimbursements are done via Bank Transfer only. Therefore, it is vital that you provide accurate information to the Office. Cheques will not be issued for reimbursement. Please note that the reimbursements take 4 weeks for processing.

For Reimbursement to Indian nationals (in INR and to an Indian Bank Account)

•  Completely filled Non-Staff Expenses Claim Form (click here to download).

•  Supporting documents like receipts, train or flight tickets, boarding pass etc. All documents supplied should be original. We are unable to reimburse any costs not accompanied by a bonafide receipt.

•  While scanned copies of receipts are acceptable in order to process the payment, the signed claim form and all receipts must be submitted to the Hyderabad office (For postal address: see “Contact Us”). Without original documents, payments will not be released.

Incompletely filled Expenses Claim Forms will not be processed. All the bank information requested in the form can be found on a typical cheque:

 

For Reimbursement to non-Indian nationals (in foreign currency and to a Bank Account held outside India)

•  Completely filled Non-Staff Expenses Claim Form (click here to download).

•  Supporting documents of expenses like receipts, train or flight tickets, boarding pass etc. All documents supplied should be original. We are unable to reimburse any costs not accompanied by a bonafide receipt. Please note that the reimbursements take 4 weeks for processing" after "cheques will not be issued for reimbursement

•  Copy of the following pages from the Passport
        First Page
        Last Page
        Page with the Indian Visa
        Page with Entry stamp
        Page with Exit stamp

•  Self-Declaration letter quoting the number of days stayed in India during a financial year (click here to download declaration letter format).

•  While scanned copies of receipts are acceptable in order to process the payment, the signed claim form and all receipts must be submitted to the  Hyderabad  office (For postal address: see “Contact Us”). Without original documents, payments will not be released.